Charity Commission rules and IAM RS affiliation require that each Group has, as a minimum, a functioning committee of six members. At the moment we have a committee of 5 members and hence do not meet these requirements. The committee have unanimously agreed that, as our next AGM is some time away, we should call an extra-ordinary general meeting (EGM). Formal notice of the EGM has been issued in accordance with the Group rules.
The Group is in a strong situation, both financially and organisationally, with all activities related to the merger complete. We have established systems to manage associate training, GDPR, committee documentation and events. Personally, during my time as Chair, I can reflect on being very successful in managing, inter alia, the merger and Covid-19. However, it is now time for someone to bring some fresh energy to the role. It is my intention to relinquish the role of Chair on 5 April 2022. I remain committed to my role as National Observer (NO) and to a full handover to the new Chair.
In advance of the formal notice please may I ask everyone to consider their ability to contribute to the new committee. Whilst the rules define an absolute minimum committee, additional members will be required to run a group of our size. I think, in addition to the 3 Officers, we need 5 ordinary committee members, plus of course our reliance on Nik’s fantastic support. This will be reflected in a resolution to be voted on at the EGM. Key areas which require attention now are newsletter, website, social media, and event organisation. I believe the decision to call an EGM is correct and reflects the committee members’ ongoing commitment to the success of the group. However, I have to be clear, that if sufficient candidates do not step forward, we will find ourselves in a very difficult situation. In fact the consequence of not having in place a fully functioning committee would be the closure of the Group.
We have approximately 120 full members so on average each member would need to serve fewer than once in every 12 years to have a viable committee. Please do consider how you may be able to contribute to the Group’s future.
This text has been reviewed by the committee and IAM RoadSmart prior to distribution. Please do not hesitate to contact me via chair@iamoxon.org with any queries or for informal discussion.
Formal documents are available below. Please note that the deadline for signed nomination and proxy forms is 30 March 2022.
Alexander Lewis
Chair
Oxfordshire Advanced Drivers